Finances and Purchasing

Whenever possible, supplies, equipment, travel, and other needs related to your position at Rutgers should be ordered through our purchasing system by asking staff to create a purchase order. This will prevent you from having to pay out-of-pocket and needing reimbursement.

Please see our purchasing guidelines written for SC&I faculty and staff. Related forms are:

• Accessing the expense management system to get reimbursements 
• Food and beverage request form
• P-card request form

If you do need to make a purchase yourself, please read our helpful checklist for submitting expense reports. Be aware that the limit for reimbursement of incidental purchases is $500, with travel as an exception.

All requests for reimbursement or out-of-pocket travel and business expenses must comply with the Rutgers University Travel & Business Expense policy. Please review the full policy and the travel information website.

Before purchasing information technology with your own funds, please be aware of our school’s technology policy.

In accordance with university policies, please do not ask for reimbursement on items such as:

• personal travel added onto a business trip
• travel for your family when they accompany you on business trips
• travel or purchases whose business purpose cannot be substantiated with documentation

The university policy states that “Employees who improperly submit and approvers who improperly authorize the use of university funds are subject to disciplinary action.”

Whenever you travel outside of the U.S., you should register with the University so you will be able to access emergency medical care if you need it. Please visit the Faculty and Staff International Travel Registration website.